Job Title:	Student Information Clerk/Bookkeeper	Pay Grade:	8
Supervisor:	Executive Director	Days:	215
Department:	Learning & Leadership Division	Classification:	Non-Exempt

 

MINIMUM QUALIFICATIONS:

1. High school diploma or equivalent; college degree preferred.
2. Excellent organizational and interpersonal skills.
3. Strong written and verbal communication skills.
4. Previous bookkeeping experience.
5. Excellent computer skills; Proficient with Microsoft and Google platforms.
6. High quality customer service.

 

DESCRIPTION OF DUTIES:

1. Provides daily administrative support by performing a variety of secretarial and clerical functions (e.g., answering phones, typing memos, faxing and emailing, etc.).
2. Creates and accurately maintains department files.
3. Follows federal and state laws, as well as State and local Board policies including those related to the confidentiality of student and personnel records, standardized test materials and other information.
4. Assists with registration and entering student data into Infinite Campus.
5. Performs bookkeeping functions (e.g., maintains all bookkeeping records, budget items, and submits all purchase orders) in accordance with district policies and procedures.
6. Reconciles monthly bank statements and subsidiary accounts.
7. Processes purchase orders, review check requests for proper documentation; prepare checks to pay bills; post ledgers; and maintains balanced accounts.
8. Manages accounts payable and accounts receivable.
9. Attends approved training sessions, professional development activities, and required meetings as assigned.
10. Inventories and request office supplies and materials as needed for daily operations.
11. Assists in the preparation and transmittal of transcripts and other official documents relating to students as required.
12. Assists in the preparation of reports as it relates to behavior, attendance, and academics.
13. Exhibits a professional attitude and demeanor at all times.
14. Perform other duties as assigned.